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![]() By default, a user can permanently delete their owned data. Disable Permanent Deletion of Filesĭropbox considers the creator or uploader of a file as the owner of that content provides them full control over it. Go to Settings and enable Single sign-on option and provide the needed identity information. This feature helps prevent access of Dropbox from unauthorized devices. Single sign-on option allows Dropbox users to log in to their accounts using the identity information provided by their company. Employees can choose the type verification they are comfortable with. When enabled, Dropbox forces employees (users) to create a two-step verification process. As seen in the picture, the option can be accessed from Dropbox admin settings. Two-step verification remains optional unless enabled by an IT admin. Dropbox provides several settings to achieve that such as Two-step verification and Single sign-on (SSO) ![]() Strengthening sign-in security reduces the risk of hacking, data breach, or data loss. Step 2: Configure External Sharing OptionsĪs shown in the figure, disable external sharing options to prevent employees or contractors from sharing PHI to unauthorized people.Step 1: Login to Dropbox Account and Access Admin ConsoleĬlick on the Sharing tab from list of settings available in the Admin console.The setting needs to be disabled to ensure data security. By default, the system allows files and folders to be shared with people outside of the organization. Therefore, current file and folder settings of a Dropbox account must be reviewed. Keeping patients’ information private and safe is the core of HIPAA/HITECH compliance. Tighten up Files and Folders Sharing Permissions Note that one needs to be a Dropbox admin and must have the admin login credentials to access the settings or controls mentioned below. It’s the job of an IT admin/manager or an MSP to use those controls to ensure maximum data security and compliance. Most cloud storage services including Dropbox provide data controls and features that can be leveraged to achieve compliance. Now that means there is nothing like a HIPAA/HITECH-certified cloud service. Making a Dropbox Business Account HIPAA/HITECH Compliantįirstly, there is no official HIPAA/HITECH certification. Any vendor who has direct access to PHI.The following are the broad categories of businesses that require HIPAA/HITECH compliance. Protected health information (PHI) refers to the information about past, present, and future medical condition, treatment, and payment of a patient. Which Businesses Need HIPAA/HITECH Compliance?įrom healthcare practices and insurance companies to any business that directly deals with protected health information (PHI), HIPAA/HITECH compliance is mandatory. Healthcare practices or companies that violate HIPAA/HITECH laws could end up paying thousands of dollars in penalties. HITECH: Health Information Technology for Economic and Clinical Health Act (2009)įailing to comply with these laws could result in huge penalties. ![]() HIPAA: Health Insurance Portability and Accountability Act (1996) By no means it can be considered professional advice. In this article, we briefed how a healthcare practice, or any other business, can be HIPAA/HITECH compliant while using Dropbox.ĭisclaimer: The primary motive of this article is to educate readers. It is one of the major reasons why most healthcare professionals are either using traditional file systems or expensive cloud services. Many healthcare and associated businesses find it difficult to have control of their data and stay compliant with HIPAA/HITECH. HIPAA/HITECH compliance has been a major concern for healthcare professionals when it comes to embracing the public cloud. How to Make a Dropbox Business Account HIPAA/HITECH Compliant ![]()
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